Transaction Coordinator Virtual Assistant
Never Miss a Deadline or Lose a Deal to Paperwork Again
A trained transaction coordinator virtual assistant who manages every document, every contingency, and every party from contract to close — at up to 70% less than an in-house hire. All 50 states.
Get Your TC Virtual Assistant
Tell us about your needs — we'll match you in days
Your TC works with the platforms you already use
Why Agents Switch to a TC VA
Close more deals without the admin burden
Every benefit below solves a problem agents tell us keeps them up at night.
No more 2 AM panic
Every deadline tracked so nothing slips
Contingency periods, inspection windows, appraisal deadlines, closing dates — your TC monitors all of them proactively. You get alerts before a deadline is at risk, not after it's missed.
Worried about trusting a remote coordinator with time-sensitive deadlines? Our TCs use the same platforms you do — Dotloop, SkySlope, TransactionDesk — with real-time task tracking you can see anytime.
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Zero paperwork headaches
Documents reviewed, signed, and uploaded — correctly
Every contract, addendum, disclosure, and broker-required form is reviewed for completeness before submission. Missing signatures and initials get caught before they cause problems.
Think a remote TC can't handle your broker's specific requirements? Our coordinators are trained on state-specific disclosures across all 50 states and proficient in your broker's portal.
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One point of contact for everyone
Agents, lenders, title, and escrow — all coordinated
Your TC becomes the communication hub between all parties. Lender follow-ups, title requests, inspection scheduling, escrow instructions — all handled so you don't chase people down.
Concerned about communication quality? Our TCs are trained professionals who represent your brand. They communicate clearly and follow your SOPs.
Get Your TC TodayWhat Agents Are Saying
The results speak for themselves
“Our TC from CS Outsource manages 15+ transactions per month and has never missed a deadline. I used to spend half my week on paperwork - now I spend it closing deals.”
Sarah M.
Broker/Owner · Texas
“I was skeptical about a remote TC handling our compliance. Within the first week, she had our entire Dotloop workflow dialed in better than our previous in-house coordinator.”
James R.
Real Estate Agent · California
“The cost savings alone were worth it, but the quality has been the real surprise. Our TC catches discrepancies in contracts that we used to miss ourselves.”
Linda K.
Team Lead · Florida
Common Questions
Everything you need to know
What does a transaction coordinator virtual assistant actually do?
Your TC VA manages the entire administrative side of a real estate deal from signed contract to closing. That includes document collection and review, deadline tracking, compliance uploads to your broker portal, and coordination with lenders, title companies, inspectors, and escrow. You sell — they handle the paperwork.
Will my TC know my state's specific requirements?
Yes. We match you with a TC experienced in your state's disclosure and compliance requirements. We currently cover all 50 states, with specialized expertise in California, Texas, Florida, North Carolina, and Georgia. For states with unique requirements, your TC researches and adapts before starting.
What platforms and tools do your TCs work with?
Our TCs are proficient in Dotloop, SkySlope, DocuSign, ZipForms, Brokermint, TransactionDesk, Glide, Paperless Pipeline, and most major broker portals. If you use a tool we haven't seen, your TC will learn it during onboarding.
How is this different from hiring an in-house TC?
Same expertise, fraction of the cost. A full-time in-house TC costs $45,000–$65,000/year plus benefits. Our TC VAs deliver the same quality at up to 70% less — and you can scale up or down based on your deal volume without the overhead of payroll, benefits, and HR.
Can a TC VA handle commercial or creative financing deals?
Absolutely. Beyond standard residential transactions, our TCs handle commercial deals, lease transactions, business opportunity sales, and creative financing (subject-to, seller financing, wraparound mortgages). We coordinate with attorneys, lenders, and escrow for multi-state closings.
How quickly can I get started?
Most agents are matched with their TC and fully onboarded within days, not weeks. We integrate into your broker portal, CRM, and transaction platforms during onboarding so your TC can start managing deals immediately.
What if I'm not satisfied with my TC?
We stand behind our matches. If your TC isn't the right fit, we'll rematch you with a new coordinator at no additional cost. Our goal is a long-term partnership, not a quick placement.
Who is this NOT for?
This isn't a fit if you prefer to personally manage every piece of paperwork yourself, or if you have fewer than 2–3 transactions per month. Our TC VAs shine when you're busy enough that administrative work is costing you deals or sleep.
How It Works
Your TC is ready in days, not weeks
From initial consultation to your first coordinated closing — it's faster than you think.
Tell Us Your Needs
Share your transaction volume, deal types (residential, commercial, creative financing), and the platforms you use.
We Match Your TC
We assign a trained transaction coordinator virtual assistant experienced in your state's requirements and your preferred tools.
Seamless Onboarding
Your TC integrates into your broker portal, CRM, and transaction platforms — Dotloop, SkySlope, DocuSign, and more.
Deals Close Smoothly
Your TC manages every deadline, document, and party involved. You focus on selling while we handle the paperwork.
Get Started
Ready to hand off your paperwork?
Tell us about your transaction volume and deal types. We'll match you with a dedicated TC virtual assistant who knows your market and your tools.
- Free consultation — no obligation
- Matched to your state & deal types
- Trained on your broker's compliance requirements
- Up and running within days
Get Your TC Virtual Assistant
We respond within 24 hours